Assistant Project Administrator

Landscape Project Coordinator

Blue Grass Ltd.

Location: Blue Grass LTD, Balzac, AB

Blue Grass Ltd. is seeking a driven and detail-oriented Project Coordinator to join our growing team. This role is ideal for someone eager to build a long-term career in the landscape construction industry by learning directly from experienced estimators, project coordinators, trade partners, and field operations staff.

You’ll gain hands-on exposure to every stage of the construction process—from managing documentation and project systems to coordinating safety protocols and facilitating communication between subtrades, clients, architects, and consultants. This is more than a coordinator role; it’s an opportunity to be mentored, learn the business inside and out, and develop a strong foundation for future growth into an Estimator or other project management roles.

About Us

Blue Grass Ltd. is a leading employer in the horticulture and landscaping industry. We take pride in delivering high-quality projects while fostering a collaborative, supportive, and growth-oriented work environment. Our team is made up of passionate professionals who are committed to excellence, innovation, and continuous learning.

Key Responsibilities

• Collect, organize, and maintain all project documentation, including drawings, specifications, purchase orders, and contract documents

• Prepare and track change order documentation for contracts and purchase orders

• Report on project progress and productivity to senior management during weekly Thursday meetings

• Communicate with subtrades to assist with budgeting and ensure a clear understanding of scopes of work

• Review drawings and assist with double-checking tenders

• Coordinate material requests from field staff, including next-day deliveries

• Organize and track plant, shrub, and tree orders within inventory systems

• Place and maintain active utility locates

What You Bring

You are adaptable, organized, and thrive in a goal-driven environment. You take pride in your work, value accuracy and quality, and understand the importance of collaboration and client satisfaction throughout the construction process. A positive attitude and willingness to learn are essential to success in this role.

Why Join Blue Grass?

• Competitive Pay: Starting wage based on experience

• Convenient Location: Just a 5-minute commute from Calgary with easy access from surrounding areas

• Comprehensive Benefits: Healthcare coverage, banked time, flexible working hours, and employee discounts

• Career Growth: Mentorship, hands-on learning, and long-term advancement opportunities

 If you are eager to kickstart your career as a project coordinator with our landscaping division, seize this opportunity to grow with Blue Grass Ltd.

Skills & Experience

• Certificate, diploma, or degree in Construction Management, Estimating, Construction Technology, Horticulture, or a related field is an asset

• 1–2 years of experience in landscape construction

• Proficiency in LMN, Excel, Word, SiteDocs, and other construction-related software is a strong asset

• The ability to read and interpret blueprints is an asset

• Excellent written and verbal communication skills

• Ability to manage tight deadlines and work under pressure

• Willingness and enthusiasm to work on-site and be actively involved in project execution

• Strong attention to detail and critical thinking skills

• Team-oriented with a positive attitude