Construction Office Administrator

Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures
Advise job applicants on employment requirements to management for consideration.
Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed
Carry out administrative activities associated with construction, HR and safety.
Review candidate inventories and contact potential applicants to arrange interviews and transfers, redeployment and placement of personnel
Administer policies and procedures related construction activities in relation to the projects that are being worked on as well as in preparation for future projects.
Coordinate and plan for office services, such as equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and management processes
Assist in preparation of operating budget and maintain inventory and budgetary controls
Assemble data and prepare periodic and special reports, manuals and correspondence
May supervise records management construction staff.
Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures
May assist with prospective staffing requirements, prepare and post notices and advertisements, and collect and screen applications
If required advise job applicants on employment requirements to management for consideration.
Notify applicants of results of selection process and prepare job offers
Advise managers and employees on staffing policies and procedures as required
Set up and manage phone system for the company as well as answer phones.
Assist with ensuring data for payroll is provided to the appropriate party.
Keep company data up to date
Other duties that apply

Minimum 1 year of construction office administrative experience is required
HR Officer Experience is as asset
Punctual
Attention to detail
Strong customer service and communication skills
Must have experience in the construction industry
Ability to stay focused and organized in a fast pace environment
Excellent computer skills
Time management ability and prioritize tasks is critical